Full-Time
Part-Time
Temporary

How to Apply
To apply for a position with the Art Institute, we strongly urge you to e-mail or fax your cover letter and resume to the Human Resources Department. Our e-mail address is: aic.jobs@artic.edu.

Full-Time

Administrative Assistant
Department: First Year Program
Job Code: MC/873

Duties: Assists Senior Administrative Director of the First Year Program Administration and the Faculty Chair(s) of the First Year Program in the coordination of and communication with all First Year Program and Contemporary Practice Faculty and students. Provide administrative support including scheduling meetings and appointments and processing accounting paperwork for Associate Director and Faculty Chair.

Qualifications: BA or BFA preferred. Experience working in higher education or arts organization preferred. Must possess excellent computer (word, excel, e-mail), communication and organizational skills. Must have ability to work well with a wide range of people and handle many tasks simultaneously.

Assistant to the Buyer
Department: Museum Shop Office
Job Code: MC/800

Duties: Coordinates the flow of information between the Museum Shop and Museum administrative and curatorial offices, vendors, stores and warehouses, as directed by the Director of Divisional Merchandising. Provides coordination of order placement and receipt, and merchandise reporting. Prepares all Merchandise Prep Lists for Holidays, Catalog and Exhibitions. Follows up with vendors for order shipping information and handles vendor inquiries. Maintains and follows up on Incoming and Inactive Shipment Logs. Processes and updates all Licensing Contracts.

Qualifications: 2+ years’ experience in office or retail environment required. Proficiency in Excel and Word required. Must be detail-oriented with strong math and organizational skills. Ability to work well with others. A background in art history is preferred.

Assistant to the Vice President
Department: Development & Alumni Affairs
Job Code: MC/843

Duties: Assists the Vice President with the integration of all fundraising programs within the Office of Development and Alumni Affairs, with special focus on donor services and administration of office activities.  Offers administrative and reception support for the Vice President, and assists in the coordination of daily operations for the Office of Development and Alumni Affairs.  Assists Vice President in preparing solicitation materials and correspondence for major donors and volunteers.  Serve as administrative point person for coordinating and scheduling.  Interacts with various school departments, administration, faculty, and students in an effort to coordinate and facilitate donor communications. 

Qualifications: Must have three to five years of experience in an administrative field or possess equivalent education.  Bachelor’s degree is preferred.  Strong written and verbal communications are required along with the ability to work in a team environment.  Must have strong interpersonal skills and possess the desire to think creatively.

Budget & Payroll Coordinator
Department: Physical Plant
Job Code: MC/865

Duties: Provides accounting and inventory control functions for the Department of Physical Plant. Records and processes all time reporting on each employee of the department. Compiles documentation for accurate audit trail. Responsible for maintaining on a day-to-day basis, all charges for functioning areas within the Physical Plant, including purchases, internal charges and exhibition charges. Provides budgetary support for Executive Director and department managers.

Qualifications: Must have a minimum of 2 years Accounting experience specifically working with budgets and payroll. Excel and Word proficiency required; PeopleSoft experience desirable. Must possess excellent organizational and interpersonal skills. Should be detail and customer service oriented. Has a working knowledge of Department functions and has the ability to respond promptly and effectively to phone inquiries during periods of high volume activity.

Communications Assistant
Department: Interpretive Exhibits & Family Programs
Job Code: MC/854

Duties: Act as first point of contact for the Interpretive Exhibitions and Family Programs office, answering phone calls and responding to Family Programs email.  Take registrations for programs and mail out materials as necessary. Provide general office support for the division of interpretive exhibitions and family programs, including scheduling meetings, ordering supplies and office equipment, archiving family programs materials, maintaining the Family Programs server space, proofreading publications, and distributing materials as needed. Provide daily interactive gallery maintenance including cleaning and setting up supplies; Serve as communication liaison with Kraft Education Center volunteers, updating volunteer book as needed with exhibition and program information; Schedule family and community programs needs through WebEvent and enter Family Programs workshops into database; maintain workshop registrations and mailing list on database. Prepare monthly attendance reports. Provide administrative support for director of Interpretive Exhibitions and Family Programs.

Qualifications: BA or BFA preferred with excellent organizational skills to manage active office; Mac literate; proficiency in MS Office, especially in Excel, essential; experience working with PeopleSoft and databases preferred. Excellent communication skills for phones and routine correspondence; writing skills desirable; aptitude for accurate proofreading and editing essential. Able to meet deadlines, punctual, detail oriented. Ability to work on a diverse array of projects is essential.

Department Technician
Department: Architecture and Design
Job Code: MC/782

Duties: Under general supervision, or following instructions, receives and relocates artwork within the building and installs art in all gallery and storage areas. Prepares artwork for shipping to other museums and for exhibitions. Labels the collection. With curators and collection/exhibition manager, organizes the storage vaults and boxes. Organizes objects in appropriate storage boxes and vaults. Maintains locations lists and performs some data tracking in CITI.

Qualifications: Museum or gallery installation experience required. Ability to work with basic tools and equipment; ability to life up to 60 pounds comfortably; ability to carry out instructions precisely, work well under pressure, and meet deadlines; experience in handling works of art; sensitivity to needs of curatorial staff; interest in works of art.

Document Specialist
Department: Copy Center
Job Code: MC/838

Duties: Using a personal computer, controls, maintains and operates digital and mechanical equipment including high speed monochrome digital copiers, booklet binders, electric paper cutter, automatic paper-folder, laminator, padding and collator.  Responsible for daily maintenance tasks including service logs, service calls, basic equipment supply levels and monthly cost per copier reporting.

Qualifications: One to two years of experience in high volume digital copier production environment is preferred.  Knowledge of MAC, PC, Acrobat, Photoshop, ERI Command Workstation Fiery, Quark Xpress and Microsoft products is preferred.  Familiar with monochrome digital copier/printing systems including computer networked copiers, walk-up copiers, joggers and cutters.  Must be able to work flexible hours as needed.  Must have exceptional customer service skills.  Must be able to lift heavy boxes as needed.

Executive Secretary
Department: Finance and Administration
Job Code: MC/787

Duties: Coordinates and oversees complex secretarial and office administration assignments on behalf of the Senior Vice President for Finance. Prepares and processes timesheets for all department personnel. Organizes travel and hotel arrangements for SVP and others, as appropriate. Responsible for identifying appropriate mechanisms for handling issues in the absence of the SVP.

Qualifications: Must have 2-3 years administrative experience or equivalent work and/or educational experience. Highly organized, able to handle complex tasks effectively in an active environment, and to perform well under pressure. Must also be able to work with a variety of people at all levels. Good problem solving skills and ability to articulate and execute solutions. Strong written and verbal communication skills. Must be proficient in Microsoft office.

Facilities Coordinator & Light Metals Technician
Department: Instructional Resources and Facilities Management (IRFM)
Job Code: MC/795

Duties: Provides services as facilities coordinator to academic departments located in the Columbus Drive Building. Manages and maintains a safe working environment in the Light Metals Area, Performance Space and Sculpture classrooms. Responds to the needs of both faculty and students who use the Columbus Building. Works closely with AIC Physical Plant and contractors to oversee completion of work requests and housekeeping with an emphasis on preventative maintenance and safety. Coordinates services provided by other SAIC staff offices and acts as liaison between Continuing Studies, Operations and Security. Facilitates interdisciplinary collaborations with Architecture, Interior Architecture and Designed Objects (AIADO) and Art and Technology Studies (ATS). Maintains Light Metals Area instructional supplies and equipment inventories

Qualifications: Bachelor’s degree preferred; experience working in higher education administration; experience supervising staff; requisite mechanical skills including carpentry, use of power tools, etc.; and computer skills including Word and Excel required, and FileMaker preferred. Excellent communication and organizational skills. Thorough working knowledge of metalworking and smithing of non-ferrous and steel. Experience with fabrication tools, methods, supplies and equipment for fine metalworking. Working knowledge and experience in 3-D digital imaging especially form-Z, Rhino and/or Maya, plus file preparation and machining experience for CAD/CAM driven object design and manufacturing, strongly preferred.

Help Desk Specialist
Department: Computer Resources and Information Technologies
Job Code: MC/841

Duties: Provide end-user technical and task-based support for SAIC faculty and staff computers, and for student laptop computers associated with the SAIC Laptop Program. Assist and instruct users in hardware troubleshooting and maintenance, software access and usage, wireless and remote networking, data backup, etc, for Macintosh, PC and dual-boot / multi-platform usage as determined by the users constituency. Provide consistent follow-through on the status, resolution and possible prevention of end-user support issues.

Qualifications: BA/BS required; MS or MA/MFA preferred. Intermediate to advanced knowledge of Macintosh Operating System 10.x. Intermediate knowledge of Windows Operating Systems XP/2000/Vista. Working knowledge of Active Directory structures and policies. Extensive working knowledge of computer peripherals such as CD/DVD burners, film and flatbed scanners, laser and inkjet printers, digital still and video cameras.Good working knowledge of computer maintenance and networking procedures. Familiarity with software such as Web, page-layout, animation, 3-D and video applications. Strong communication, writing and organizational skills. Teaching or training experience preferred.

Multi-Platform Help Desk Specialist
Department: Computer Resources & Information Technology
Job Code: MC/878

Duties: Provides technical support for student, faculty and staff computers associated with the SAIC Multi-Platform Laptop Program, and for computer labs and courses using the SAIC Macintosh/Windows dual-boot software template. Provides 1st and 2nd-tier Help Desk and educational support to eligible students and faculty for hardware troubleshooting and maintenance, software access and usage, wireless and remote networking, data backup, etc. As needed, provides Tier-1 hardware, software, networking and digital media support for SAIC Macintosh and Windows instructional desktop computers.

Qualifications: 1 years experience troubleshooting Macintosh/Windows environments and hardware; excellent customer service skills; experience in Active Directory and LAN environments; entry-level networking experience; experience in Academic or Non-profit workplaces; A+ Certification preferred.

Night Security Officer
Department: Protection Services
Job Code: MC/813

Duties: Responsible for patrolling the premises as directed to protect the Institute property and environmental conditions. Observes and controls when necessary the visitor access to the galleries in an effort to protect the collection of art and physical premises, serving as deterrent to acts of vandalism or violence.

Qualifications: Must have at least one year of security experience and high school diploma or GED.  Must be physically fit to perform all required duties and responsibilities at all times.  This includes the ability to respond quickly to alarms and emergencies.  Must have excellent customer service and diplomatic skills.

*Rotating days 4pm – 12am shift

Receiving/Distribution Assistant
Department: Museum Shop
Job Code: MC/792

Duties: Assures that all merchandise received from warehouse and store location are priced correctly and that shipments received matches shipping manifests. Reports discrepancies or damages in receiving of merchandise to Manager of Receiving/Distribution. Routes all merchandise to sales floor, stockroom, and shops and unpacks merchandise as needed. Places stock in appropriate areas, breaks down boxes and removes trash from stockroom. Maintains appearance, organization and cleanliness of receiving area, stock room and sales floor. Loads and unloads stock, using special care to prevent damage of merchandise. Operates manual lift, hydraulic skid lift, hand truck, and dollies as required to move merchandise. Maintains compliance with all fire code regulations. Prepares for all counts for cycle and physical inventories as requested. Monitors incoming packages and routes as needed. Performs other duties as required.

Qualifications: Must be able to life and maneuver parcels up to 70 lbs. Computer literacy (Word, Excel and JDA experience is helpful), ability to work in a fast-paced environment, good communication and organization skills and the ability to multi task is required.

Security Guard*
Department: Protection Services
Job Code: MC/884

Duties: Assists in the observation of crowd control within the AIC to ensure protection of the premises and collection of art, under the direct supervision of a Security Manager. Serves as a deterrent to acts of vandalism or violence and maintains proper propriety. Provides information and directs visitors to galleries, restrooms, information desks and other points of interest.

Qualifications: High school diploma or GED required. One year of security experience or one year of working in a customer oriented environment. Must be physically fit to respond quickly to alarms/emergencies and the ability to stand for extended periods of time. Must have excellent customer service, written and verbal skills.

*Day shift, weekends required. Multiple positions available.

Service Bureau Technician
Department: Computer Resources & Information Technology
Job Code: MC/888

Duties: The Service Bureau Technician is responsible for day-to-day operation of SAIC Service Bureau photocopier services. The position monitors operation of the School's copier fleet, responding to and following up on service calls, ordering and tracking copier consumables and other supplies, creating and maintaining documentation and signage, and providing end-user training when needed. The position also facilitates Service Bureau photocopying requests, by receiving, processing and finalizing work orders. In addition, the position conducts technical training workshops upon request by faculty for classes that interact with the Service Bureau, cross-trains to assist with large-format and high-end color output, and assists with training and supervising student workers.

Qualifications: 1 year of service bureau and/or digital fine art production experience required; proficiency with Mac OS X, Adobe Photoshop, InDesign, Illustrator, and Acrobat; B&W and color photocopiers and printers; excellent customer service and communication skills; workflow management, prioritizing and troubleshooting, inventory management, workshop development and presentation, promotional material design; knowledge of color management concepts; 2D design and production; ability to lift 50 lb box of paper. Highly Desirable: 2+ years experience with graphic applications, graphic design, Microsoft Excel and Word; basic Macintosh and PC Networking skills.

Part-Time

Library Assistant Archives*
Department: Ryerson Library
Job Code: MC/847

Duties: Organize architectsí and artistsí papers, which include correspondence, photographs, drawings, and memorabilia; write descriptive inventories of the collections; provide research assistance with the collections; manage orders for images and prepare publication contacts.

Qualifications: B.A. in art history or related field; knowledge of 19th and 20th century American art and architecture. Familiarity with architectural drawings, digital imaging, and knowledge of Microsoft Word and HTML/XML highly desirable.  Must be well organized, attentive to detail, and able to work independently.

*Part-time position 20 hours a week.

Temporary

Digital Print Systems Engineer
Department: Computer Resources & Information Technology
Job Code: MC/863

Duties: Responsible for configuring, testing and deploying server hardware and software, including UniPRINT Database and spooler servers, related to expansion of campus-wide inkjet print charging and color management services. The position will have intimate knowledge of Windows server systems and printer/client attachment, and will be responsible for creating printer packages and deployment engines for the School's Administrative and Instructional campus computers. The position will also serve as a technical training source for SAIC departmental technical support staff, and as a 3rd-tier resource for resolving related technical support issues. In addition, the position will conduct research into possible future print management technology development and implementation.

Qualifications: Experience with inkjet printing technologies, including enterprise-level print management solutions, color management practices, custom profile creation, and 3rd party RIP software. Experience with Pharos Uniprint and Onyx RIP Center highly preferred. Knowledge of Windows 2000+ server operating systems, MAC OS X and Windows XP operating systems, Apple and PC server and desktop hardware and peripherals. Knowledge of Windows Active Directory Domain structures and practices. Familiarity with network printer/client technologies and architectures, including TCP/IP procedures, printer/client server-side attachment, and general networking principles.

Publicity Assistant*
Department: Marketing and Public Affairs
Job Code: MC/891

Duties: Provides clerical support to the department of Public Affairs for large-scale publicity projects and campaigns. Drafting press materials, preparing publicity reports, maintaining departmental press databases and managing daily inquiries.

Qualifications: B.A. preferred. Internship or publicity-related field experience preferred

* This is a temporary position through to August 31, 2009

Retail Assistant - Warehouse *
Department: Museum Shop - Warehouse
Job Code: MC/818

Duties: Shipping and receiving of merchandise that is sold in the museum shops such as pens, pencils, books, jewelry, t-shirts, sweatshirts, etc. Uncrates boxes and separate items for re-shipment. Checking packing list against orders. Logging shipments into inventory.

Qualifications: Ability to perform regular warehouse duties (receive merchandise, unpacking, checking against invoice and packing slip, organize and store). Must be able to work under pressure. Experience with shipping and receiving or warehouse is preferred.

* Multiple Openings Available

Retail Assistant*
Department: Museum Shop
Job Code: MC/742

Duties: Assists customers in making purchases by answering questions, showing the merchandise to the customer, and completing the sale.  Maintains the display of merchandise by keeping the display area clean, dusting and cleaning the merchandise, pricing and restocking merchandise. Closes out the cash drawer of the register at the end of the day, itemizing all receipts, and preparing the "bank" for the next day.   Prepares for and counts merchandise for physical inventories and as requested by management.  Performs all other assigned duties as assigned by management.

Qualifications: Must possess good math skills and excellent customer contact skills. Prior sales clerk experience required.   Should have professional demeanor and appearance appropriate for retail specialty store.

*Multiple Positions Available

Sullivan Fabrication Studio Assistant Manager
Department: Instructional Resources & Facilities Management
Job Code: MC/874

Duties: Provides instruction and technical assistance to faculty and students using the Sullivan Fabrication Studio and Mold Making Facility. Monitors and contributes to patron progress on all projects in the Sullivan Fabrication Studio. Assists in the physical maintenance of tools, equipment and associated resources to provide a safe working environment. Supervises and develops student employees in delivery of Studio services and resources. Manages inventory of circulating tools, shop supplies and consumables. Advises Sullivan Fabrication Studio Manager of purchase needs to maintain adequate levels of materials for instructional use.

Qualifications: Bachelor’s Degree in Studio Art or related field or equivalent work experience required; Masters degree is preferred. Knowledge and experience using a wide variety of floor mounted and hand held power tools. Working knowledge of 3-D digital imaging and file preparation for CNC machining preferred. Experience in plaster and mold making processes preferred. Supervisory experience in an industrial or educational facility. Teaching experience preferred. Strong managerial skills, including the ability to supervise and schedule staff, implement policies and procedures, order materials, and maintain budget. Ability to assist and instruct students in the safe and conceptual construction of projects. Excellent communication and organizational skills. Familiarity with office software including Microsoft Word and Excel.

Technical Support Specialist
Department: Computer Resources & Information Technology
Job Code: MC/864

Duties: Provides hardware, software, networking and digital media support for Macintosh and Windows SAIC instructional desktop computers. Provides Tier-1 technical support for Macintosh and Windows student laptop computers, troubleshooting wireless settings, application installers, and general tech questions. Orchestrates repair of SAIC instructional computers and related equipment. Assists departments and end-users in accessing instructional computing resources, and in creating maintenance schedules for computer inventory.

Qualifications: 1 year experience troubleshooting Mac/Windows environments and Mac/Windows hardware; Entry-level networking experience; A+ Certification preferred; Experience in Active Directory and LAN environments; Experience in Academic or Non-profit workplaces.